SimplyDesk - Helpdesk

Simple and efficient Cloud Helpdesk Software

Quick and Easy to implement, Simplydesk is an on-line services management tool dedicated to Customer services ( After Sales Service, Hotline…), IT Services Providers or Software Publishers and internal organizations which need to manage any question, incident or support request. Thanks to Simplydesk, your customer service is perfectly operational, reactive, accessible from anywhere and at all times.

In Simplydesk, the customers’ requests are transformed into tickets which are then assigned to the support team in order to be followed, handled and closed in accordance with service agreements.

For your customers (internal or external), It is a reactive service. They ask their questions and they get an answer quickly.

For the support team, it is a central, fast, and effective software, accessible from anywhere, anytime, any device, that allows to handle customers’ requests.

For the Manager, it is a relevant follow-up of the quality of the customer service thanks to useful and clear statistics.

solution helpdesk

6 reasons why you should use Simplydesk !

  • Web based (Cloud ) or On-premise
  • Quick and user-friendly take-up
  • Intuitive interface
  • Improved communication
  • Relevant Statistical Data
  • SLA and billable interventions Management

Incident management software

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Incident Management
  • Ticketing: Client portal enabling the entry and tracking of requests and incidents
  • Multi-Channel communication: Source of requests can be various (web portal, phone, email, verbal).
  • Service Contract Management (SLA): According to the priorities (impact, urgency), the request and resolution deadlines can be defined by the administrator. Powerful filters identify services requests and incidents approaching their SLA deadlines.
  • History and tracking: The management of requests and incidents is tracked over time
  • Categories: identify the various types of requests to better understand customers’ needs and problems

The benefits of Simplydesk: easy to use, multi-channel communication, service contract management (SLA)

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Customer account management
  • A CSV import of customers and users makes the application almost immediately operational.
  • For every company, we manage the sites and organization.
  • The language, calendar and time zone settings are customizable for each customer.
  • The link with Active Directory makes it possible to automatically create customers and users.

The benefits of Simplydesk: multi-company, multi-site, site organization management, internationalization

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Support team management
  • Assign roles to your Advisers and manage them by team
  • Define your hotline’s working hours for a better consideration of service contracts (SLA)
  • Assign tickets according to the Adviser’s fields of expertise.
  • Access to requests according to the rights of every Adviser
  • Notification of every action by e-mail

The benefits of Simplydesk: Sending requests according to the Adviser roles and notifications.

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Communication
  • Notification of each action sent to customers and agents, by email (creation, assignment, tickets modifications, comments, closing and reopening of tickets)
  • Notifications for the tasks and urgent matters to be handled
  • Responses linked to each ticket

The benefits of Simplydesk: Multi-channel, email notifications for each action, responses linked to each ticket

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Scoreboard
  • Status: Organize your tickets by status to ensure they are in line with your priorities
  • Statistics: Track requests related to your own users by displaying relevant statistics
  • Communication: Share information regarding the availability of your Support team (working hours, support team contact information)
  • Customisation: tailor the software to match your company colors or that of your customers (logo, portal web title).

The benefits of Simplydesk: easy to use, multi-channel communication, service contract  management (SLA)

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Reports

Simplydesk enables:

 

  • To measure customer satisfaction
  • To measure the performance of the Support team
  • To obtain customizable activity reports
  • To show relevant statistical information on scoreboards according to the needs of every type of user (customer, adviser, supervisor, administrator).
  • The distribution of tickets according the source, category, Support team, or individual adviser.
  • The distribution of requests according to the company, location, or company department
  • The distribution of tickets according to the priorities set by the Support team
  • Service contracts compliance by the Support team

The benefits of Simplydesk: measure customer satisfaction, the performance of the Support staff, the source and distribution of requests by customer and service contract compliance.

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Connecting to Active Directory
  • Multi-AD: Create an equal number of models as domains or ADs. The models make it possible to map the AD fields with the SimplyDesk fields.
  • Automatically assign PCs to users
  • Benefit from the SSO and connect automatically to the application without having to sign in
  • Plan automatic user updates.

The benefits of Simplydesk: Eliminate the repetitive and tedious tasks of creating and updating users, assigning PCs and take advantage from the SSO.

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Service catalog
  • Management of all types of requests (purchase of equipment, installation, training, service provision…) through the catalog of products.
  • Self-service portal similar to an “online shop”
  • According to the request type, you can customize:
    • Description forms to be completed
    • Validation workflows (validation of requests by one or several individuals)
    • Process workflows (applying the SLA and assigning tasks to Advisers according to expertise)
  • Catalog of products linked with stock and order management

The benefits of Simplydesk: Improve communication with your customers, accelerate processing and production speed according to the SLA and reduce costs.

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Service Contracts
  • Service contracts take into account:
    • The type of service (package, time spent, number of tickets)
    • The cost, duration and notice period
  • The link between the module and the service contract makes it possible to know:
    • If the technical intervention is covered by the contract or if it requires invoicing
    • What remains on the contract (i.e. if there is a time credit, every ticket handled will reduce it)
  • Improved planning for contracts and their renewal.
  • Improved management of customers, SLAs compliance and their profitability.

The benefits of Simplydesk: Improve customer follow-up, service quality as part of your service agreements and profitability through accurate invoicing.

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Multi-Brand

Manage your diverse brands (example: a Group made up of several companies) and products (example: a software publisher selling a wide range of software) in order to provide your customers with a customized tool.

For each of your brands or products, customize:

 

  • The management of email senders
  • The Self-service portal to comply with your logo and graphic charter
  • Your tickets allow for individual specificities
  • The Knowledge base for more personalized information
  • Your service and product catalog

The benefits of Simplydesk: Personalize the management and processing of tickets according to your brands and improve efficiency.

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Computer Telephony Integration
  • IP telephony link
  • Automatically display user details when answering incoming calls from your internal and external customers
  • Call your internal and external customers directly from the ticket interface without dialling the number
  • Synchronize contacts between Simplydesk (via the AD) and your telephony IP tool

The benefits of Simplydesk: Boost productivity by integrating your IP telephony into your HelpDesk and improve your corporate image through better customer reception.

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